Accounts Payable & Administration Clerk

Full Time
Published on 10/10/2023
On Premises

Job Description


We are currently searching for a detail-oriented and organised individual to join our Finance team as an Accounts Payable & Administration Clerk. In this position, you will play a crucial role in ensuring the smooth operation of our financial and administrative functions,  through a combination of tasks related to accounting, record-keeping, data entry and general office administration.

The ideal candidate will have strong attention to detail, excellent organisational skills and a solid understanding of basic accounting principles.

Duties & Responsibilities

  • Accurately inputs financial transactions into the accounting software or spreadsheets.
  • Maintains and updates accounts receivable and accounts payable records.
  • Ensures invoices are accurate and properly coded.
  • Follows-up on outstanding payments, purchase orders and resolves discrepancies as necessary.
  • Ensures timely supplier reconciliations.
  • Reviews and verifies expense reports, income reports and other financial reports as submitted by employees or Departments.
  • Ensures expenses are in compliance with Company policies and guidelines.
  • Compiles data and provides necessary information for audits or financial reviews.
  • Answers and directs phone calls and emails.
  • Assists in maintaining office supplies.
  • Organises and maintains physical and electronic files and documents.
  • Ensures proper filing and easy retrieval of records when needed.
  • Performs regular checks to ensure the accuracy and integrity of financial data, through reconciliations and other methods as required.
  • Identifies and rectifies errors in a timely manner.
  • Collaborates with internal stakeholders to gather the necessary information.
  • Communicates professionally with vendors and other internal and external stakeholders.
  • Carries out other job-related duties as required.  

Qualifications & Experience

  • In possession of a Certification in Accounting at Diploma level or higher.
  • Proven experience in accounting and administrative roles.
  • Good working knowledge of Microsoft Office Suite.
  • Familiarity with accounting software is considered an asset.
  • Excellent organisational skills and attention to detail.
  • Good numerical aptitude.
  • Strong communication skills, with fluency in the English language.
  • Excellent time management skills, with the ability to prioritise tasks according to established deadlines.
  • A team player mindset, with the ability to collaborate effectively with others.