We are currently searching for a detail-oriented and organised individual to join our Finance team as an Accounts Payable & Administration Clerk. In this position, you will play a crucial role in ensuring the smooth operation of our financial and administrative functions,  through a combination of tasks related to accounting, record-keeping, data entry and general office administration.

The ideal candidate will have strong attention to detail, excellent organisational skills and a solid understanding of basic accounting principles.

Duties & Responsibilities

• Accurately inputs financial transactions into the accounting software or spreadsheets.
• Maintains and updates accounts receivable and accounts payable records.
• Ensures invoices are accurate and properly coded.
• Follows-up on outstanding payments, purchase orders and resolves discrepancies as necessary.
• Ensures timely supplier reconciliations.
• Reviews and verifies expense reports, income reports and other financial reports as submitted by employees or Departments.
• Ensures expenses are in compliance with Company policies and guidelines.
• Compiles data and provides necessary information for audits or financial reviews.
• Answers and directs phone calls and emails.
• Assists in maintaining office supplies.
• Organises and maintains physical and electronic files and documents.
• Ensures proper filing and easy retrieval of records when needed.
• Performs regular checks to ensure the accuracy and integrity of financial data, through reconciliations and other methods as required.
• Identifies and rectifies errors in a timely manner.
• Collaborates with internal stakeholders to gather the necessary information.
• Communicates professionally with vendors and other internal and external stakeholders.
• Carries out other job-related duties as required.  

Qualifications & Experience

• In possession of a Certification in Accounting at Diploma level or higher.
• Proven experience in accounting and administrative roles.
• Good working knowledge of Microsoft Office Suite.
• Familiarity with accounting software is considered an asset.
• Excellent organisational skills and attention to detail.
• Good numerical aptitude.
• Strong communication skills, with fluency in the English language.
• Excellent time management skills, with the ability to prioritise tasks according to established deadlines.
• A team player mindset, with the ability to collaborate effectively with others.