HR & Office Administrator

HR
Full Time
Experienced

Job Description

Overview

Join The Best, Be The Best

We are seeking to recruit an enthusiastic and motivated individual to join our growing team as HR & Office Administrator. In this role, the candidate will provide administrative support in the day-to-day running of the HR department and other functions within the Company. The ideal candidate will be a people-person, with strong organisational skills and prior experience working within an HR function.

Duties & Responsibilities:

  • Prepares and processes work permit applications for prospective employees.
  • Provides assistance in recruitment efforts including the posting of adverts, monitoring and updating vacancies and applications on the Company’s CV management system, as well as scheduling interviews with candidates. 
  • Provides support in employee onboarding and offboarding processes.
  • Supports in payroll processing.
  • Creates, updates and tracks a repository of Company property provided to employees including digital devices, uniforms, lockers etc
  • Provides administrative assistance in Health & Safety processes, including re-stocking of first aid boxes, maintaining the relevant forms etc.
  • Assists in Training & Development processes including monitoring of training budget as well as coordination of training both with internal stakeholders and external providers.
  • Provides support in Company events planning and execution.
  • Handles sensitive information maturely and in a confidential manner.
  • Handles employee queries in a cordial manner, providing accurate information. 
  • Coordinates and confirms travel arrangements for staff undertaking business-related trips.
  • Creates and monitors a Company-wide calendar of actions and highlights any upcoming events to the relevant Head of Department.
  • Provides arrangements and plans for upcoming calendar invites, supporting management and legal statutory requirements.
  • Manages routine maintenance time frames, working with the Operations Manager to ensure services are delivered on time.
  • Creates and maintains a well-organised internal filing system and office records, both in digital and physical format as required.
  • Performs general office duties including filing paperwork, data inputting and scanning of documents.

Skill-Set & Requirements:

  • A minimum of 2 years’ experience in a similar position.
  • Ability to work under own initiative and with minimal supervision.
  • Excellent organisational and multi-tasking abilities.
  • Excellent eye for detail and accuracy of work.
  • Responsible and mature individual, with the ability to handle sensitive information in a confidential manner.
  • Spoken and written proficiency in the English language.
  • Experience and proficiency in Microsoft Office tools including Excel, Word and PowerPoint.